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Procurement and Logistics Assistant/Expeditor

Lombard, IL
The Procurement and Logistics Assistant/Expeditor is primarily responsible for expediting, receiving and reconciling materials for all project sites and provide administrative support to the P&L Department.  This position is privy to confidential information and as such, requires high levels of diplomacy and discretion. Procurement and Logistics Assistant/Expeditor will be provided with day-to-day training/guidance from Procurement/Logistics Specialist along with other P&L team members so as to ensure he/she learns our business, the procurement processes along with blind procurement.  Due to the nature of our business, candidate must qualify and maintain security clearance.  Salary range $40-45K. Work from home on Fridays!

Responsibilities:
  • Responsible for expediting all materials and must be 100% comfortable calling on vendors.
  • Responsible for assistance in receiving and reconciling of materials (on a line-by-line item basis).
  • Responsible for assisting Sr. Logistician in scheduling and shipment of materials to job site.
  • Responsible for assisting tracking, editing and maintaining Material Tracking Reports.
  • Responsible for acting as Sr. Logistician’s backup in the preparation of Commercial Invoice and Packing Lists along w/quality control checks (when necessary).
  • Responsible for back up of Procurement/Logistics Specialist.
  • Responsible for procurement and logistics administrative duties.
  • Responsible for reaching out/scheduling all introductory calls with new/potential sources of supply.
  • Responsible for vetting and adding new sources of supply to databases.
  • Responsible assisting Director of Procurement/Logistics with the tracking and reporting of all SBA requirements.
  • Responsible for assisting Sr. Logistician in the reconciliation, posting approvals/filing of vendor invoicing; so as to ensure vendors are paid on time.
  • Ad-hoc reports and filing (as needed).
  • Assist in preparation of RFP bid packages (as needed) and solicitation of bids (when applicable and/or required).
  • Assist with RFP specifications and/or drawings (as needed).
  • Assist Procurement/Logistics Director w/follow-up on more complex buys.
  • Assist with the entering of Purchase Orders (Vista).
  • Attend daily Procurement/Logistics meetings and other meetings (as requested).
  • Perform daily quality control (QC) checks on purchase orders for buyers (as needed).
  • Other duties as assigned by Procurement/Logistics Specialist.

Experience, Education and Skills
  • Minimum Associate’s Degree is required.
  • Must have a minimum of two solid years as an Administrative Assistant.  Willing to train the right candidate.
  • Must have the ability to handle multiple priorities with deadlines and work independently.
  • Must have strong communication skills, both written and oral are required.
  • Must have the ability to learn Procurement/Logistics policies and procedures (and ability to follow same).
  • Attention to accuracy and details in analyzing and researching data.
  • Must have the ability to problem solve and have an inquisitive nature to resolve issues when they arise.
  • Must be proficient in Microsoft Office Suite; strong Excel, Word and PowerPoint skills are a must.
  • Must have impeccable customer service skills.  In our area of business; we treat everyone as a customer.
  • Must have a high level of professionalism and discretion.
  • Must have above-average business writing/editing skills.
  • Must be highly organized (time, filing, computer, etc.).
  • Mus be able to evaluate and use relevant information along with individual judgment to suggest ways to improve work processes (Process Improvement).

Key Requirements
  • U.S. Citizenship is required
  • Must be a team player and look at challenges as opportunities for new knowledge and growth
  • Must be able to secure and maintain a security clearance at the required level

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